Skip to main content

Banquet Overview

The Banquet Management module handles event bookings, function space management, and catering operations.

Features​

Event Booking​

  • Function space reservation
  • Event inquiry management
  • Contract generation
  • Deposit tracking

Space Management​

  • Venue configuration
  • Setup styles
  • Equipment tracking
  • Availability calendar

Catering​

  • Menu planning
  • Per-person pricing
  • Beverage packages
  • Special dietary requirements

Billing​

  • Event billing
  • Deposit management
  • Final settlement
  • Commission tracking

Event Lifecycle​

Function Space Management​

Space Types​

TypeTypical Use
BallroomLarge events, weddings
Meeting RoomCorporate meetings
Board RoomExecutive meetings
OutdoorGarden parties
Private DiningSmall gatherings

Setup Styles​

  • Theater
  • Classroom
  • U-Shape
  • Boardroom
  • Banquet rounds
  • Cocktail

Capacity Matrix​

Venue: Grand Ballroom
Area: 500 sqm

Setup Style    | Capacity
---------------|----------
Theater        | 400
Classroom      | 200
U-Shape        | 80
Banquet        | 300
Cocktail       | 500

Booking Process​

Inquiry Handling​

  1. Receive inquiry
  2. Check availability
  3. Create event proposal
  4. Send quotation

Confirmation​

  1. Client accepts quote
  2. Generate contract
  3. Collect deposit
  4. Block space

Event Execution​

  1. Finalize BEO (Banquet Event Order)
  2. Coordinate with departments
  3. Execute event
  4. Post charges

Catering​

  • Set menus
  • Buffet packages
  • A la carte
  • Custom menus

Beverage Packages​

  • Per person packages
  • Consumption basis
  • Corkage options

Pricing​

packages:
  - name: "Silver Package"
    per_person: 2500
    includes:
      - Welcome drink
      - 3-course lunch
      - Tea/Coffee
      - Basic setup

  - name: "Gold Package"
    per_person: 4000
    includes:
      - 2 Cocktails
      - 4-course dinner
      - House wine (2 hours)
      - Enhanced setup

BEO (Banquet Event Order)​

The BEO is the master document containing:

  • Event details
  • Setup requirements
  • Menu selections
  • AV requirements
  • Special instructions
  • Timeline

Integration​

PMS Integration​

  • Room blocks for events
  • Guest room charges
  • Group management

POS Integration​

  • F&B execution
  • Billing transfer
  • Inventory management

Coming Soon​

Detailed documentation for:

  • Contract templates
  • Venue floor plans
  • Equipment management
  • Event analytics